Accomplishments 2008

City General Services Office Accomplishments 2008

I. Accomplishments

The City General Services Office facilitates immediate delivery of goods and service required by the Chief Executive for the inhabitants and the people of Island Garden City of Samal in terms of implementation of all programs and activities of the government. In view hereof, our property and records section have prepared and requested 1,088 sets of OBRs for obligation to City Budget Office and same quantity of disbursement vouchers are processed for payment relative to implementation of programs and projects being implemented by the city. In relation to this, 1,398 sets of stickers are prepared and posted while 2,359 inventories of semi-expendable equipment are numbered.

Our insurance unit have facilitated and processed the renewal of 99 government vehicle licenses, insurance and registration, while 126 communication equipments licenses are renewed.

662 sets of Acceptance and Inspection Report (AIR) are prepared by Warehousing Unit, while we have facilitated 612 transactions from picking-up of supplies from Davao City. We have 839 transactions coming from deliveries of different supplies and materials to end users. In addition, we have an actual inventory of 106 unserviceable equipment and waste materials for disposal thus we have surpassed the projected income of 1 million pesos out of waste and unserviceable materials and supplies.

Our Landscaping unit has conducted land preparation of City Hall grounds, landscaping of City General Services Office grounds were also undertaken. Technology transfer to six (6) barangays was facilitated and resulted a positive acceptance to barangay since they have requested schedules and new plans for barangay beautification. In preparation to massive beautification, our unit has initially bagged 2,300 several species of indigenous ornamental plants ready to be planted.

Our transport services unit has serviced 208 units of light vehicle, minor repair of 145 motorcycle units, tuned-up 86 units for light-duty vehicles. With regards to our emergency response, we have responded to 58 breakdowns on field.

Further, we have deployed security personnel to our city activities in augmentation to our peace keeping units that maintained the orderliness during city sponsored actions. We also have responded to 8 barangays who have requested for security assistance.

Fabrication of boxes for Drum Set at CGSO & Economic Enterprise’ office tables, dismantle of 1 unit picnic shed at Kaputian Beach Park, repair of comfort room at City Gym, repair of Kiosk, dirty kitchen and restroom at Fire Station, completion of TMG office at Babak, repair of City Hall Lobby, replacement of jealousy glass blade at CTO Office, repair of hanging cabinet at CTO, replacement door knobs at different offices, repair of chess game tables at Brgy. Pichon, repair of office tables at PNP Babak, repair of gutter at Babak Public Market, repair of manhole at Babak Public Market, repair of cabinet & office partition at Radio Room, repair of float during Araw ng Davao del Norte 2008 are accomplishments of Carpentry Unit.

Conduct of inspection of electrical wirings & lightings at Kaputian Gym, replacement of service entrance wires at Babak District Hall, replacement of services drop wires at City Hall Building, assist in the installation of electrical wirings on Kabasan Festival. 2008 at Babak, assist in the installation of electrical wirings on Caracoles Festival 2008 at Penaplata Central School, assist in the re-installation of services entrance at Babak District Hall, installs wirings for lightings & fixtures at Kaputian Children Park, Installs wirings for lightings & convenience outlets at Freedom Park Stage, installs wirings for lightings & convenience outlets at BAC Office, check-up of wirings of dental chair at Babak RHU, replacement of fluorescent Lights at Peñaplata RHU, installs ACU frame, wirings, & convenience outlet at Budget Office, installs wirings of lightings at Barangay Tambo, Babak District, installs & operates sound systems during city sponsored activities, checks up of wirings at Peñaplata Public Market, installs wirings for lightings at Babak Gym, installs wirings for convenience outlets at Babak Poblacion, checks up electrical wirings & convenience outlet at Kaputian Beach Park are highlights of Electrical Management Services.

Manpower & Logistical Support Management Services have assisted in the installation of booths in Caracoles Festival 2008, assisted in the dismantling of illegal structure at Zone 1 & 2 Brgy. Villarica, Babak District, hauling of office equipment, furniture & fixtures at SPRD Area, restoration of Christmas lights & decors at City Hall ground & buildings, assisted in sand sculpture & regatta competitions during IGACOS Festival 2008, assisted in venue & stage preparations during 1st SOCA of Hon. Aniano P. Antalan, assiste in the City Nightly Presentations during special occasions, facilitated the restorations of materials, equipments used during Igacos Festival 2008, hauled chairs, tables, & sound systems during IGACOS activities -Minus One Singing Contest at Kaputian Gym, hauling of chairs & tables for CLUP Public Hearing at Kaputian, hauling of fire wood materials for BJMP consumption, assisting, monitoring, & supervising the office support activities to the White Nights Festival 2008 at Kaputian District, hauling, segregating, & filing of old documents & records of CLO, transferring of the partition at SP Secretariat Area and participate in tree planting activities.

Our Air-conditioning Management Unit have serviced 222 air-con units, repaired 20 units of barangay and city owned units and installed 30 new air-con units, while our printing and reproduction unit have reproduced 2 million copies from our walk-in clienteles.

II. Regular Activities

Our maintenance crew is perfecting daily routinary activities such as, sweeping and cleaning our 30,000 square meter parks and plazas namely, Kaputian Beach Park, Kaputian Children Park, Freedom Park, City Hall and District Hall grounds. Coastal wastes generated from our parks situated along beaches are hauled for disposal. Watering, weeding and trimming of plants are properly taken cared of. Relative to general cleanup, regular schedules for brush cutting of shrubs and weeds are implemented. Waste materials are disposed appropriately since strict segregation of bio & non-bio materials are implemented. Housekeeping activities –sweeping, mopping, waxing, polishing and restroom cleaning, wiping of glass windows, removal of cobwebs and arrangement of office tables and chairs for our clients comfort and maintenance of gyms are functions of building and housekeeping unit. Our integrated services crews are monitoring dilapidated service facilities and conducted estimates for repair and restoration.

Finally, we have installed frontline personnel for general services related activities such as the possible or imminent destruction or damage records, supplies, properties and structures and the orderly and sanitary clearing or waste materials or debris, particularly during and in the aftermath of manmade and natural calamities or disaster.

III. Isla Nga Maanyag Management Program (IMMP) Accomplishments for CY 2008

Overview

Launched in October, 2005, Isla Nga Maanyag Management Program (IMMP) as an advocacy undertaking seeks to make the Island truly a Garden City in its environment where the people are expected to live in harmony with its scenic landscape thriving in an atmosphere of effective and efficient development management. In effect, it is deemed as a model for the holistic approach towards attaining total development for the City. Relative hereof, it encompasses the breadth of development that is founded on three dimensions as follows:

• Human Development that focuses on spiritual enlightenment and value systems enrichment to shape the attitudes of people to become productive citizens and skills development to capacitate them to become effective partners of the government in development management and various enabling programs.

• Environmental Development and Management anchored on the principle of conservation, regeneration, preservation and protection of existing natural endowments.

• Good Governance for efficient and effective development management

In simple terms, the Program is aimed at creating an ISLA NGA MAANYAG in all aspects, not only of the physical environment but also in terms of the people’s value systems, skills and spiritual orientation and how to make governance systems effective and efficient. In essence, this is a language so to speak that the people from all walks of life can easily understand.

The Program is implemented by the different Local Government Offices with the City General Services Office (CGSO) as the Lead Coordinator.

Implementation Processes

The implementation of the Program involves two (2) main activities, namely: conduct of orientation activities and showcasing of best practices.

In its entirety, the accomplishments so far are as follows:

1. Conduct of Orientation Activities

These activities were carried out in different levels like the Local Government Offices, Public and Private Schools and in various Puroks and Barangays. Relative hereof, it is observed that in terms of participation rate, there were more observed participants among the Offices at the City level which is obvious considering that the Program is implemented by them with the City General Services Office (CGSO) as the Lead Coordinator. Moreover, among the three (3) districts, Samal had more participants in these orientation activities. The particulars of these participation rates are as follows:

Local Government Offices - 73.31%

Public and Private Schools - 70.73%

City Level (Different Puroks and Barangays) - 11.44%

Babak - 11.21%
Samal - 17.35%
Kaputian - 8. 75%

Given these information it can be said that the conduct of orientation activities have a long way to go to be able to saturate the City’s population cross section. The fact is that, the advocacy team of the City General Services Office is now on the second round of these activities. In due time the sectoral participation rate is expected to improve.

2. Showcasing of Best Practices

This is another major activity of the Program. In essence, this stage of the implementation process is actually the translation in actual terms or practicing what had been discussed during the conduct of orientation activities. As such, in 2008, there were carried two (2) undertakings upon which the different stakeholders put into practice the essence of the Program. With this, at the LGU level the second (2nd) edition of the Search for “Pinakamaanyag Nga Opisina” was held from October to December which was highlighted by the inclusion in the evaluation, client satisfaction and individual household visits that focused on waste management particularly on segregation, beautification and orderliness and cleanliness. Those included in the evaluation are the Department and Assistant Department Heads, Program Coordinators at Office levels and those randomly selected employees. Actually, this was carried out to hasten the Program implementation through people’s participation which can be achieved by taking the initiative at the City Government level.

To some extent, the household evaluation was a resounding success and so with the search activity in general so that the following offices emerged as the winners for 2008 thereof:

First Place - City Accounting Office
Second Place - City Budget Office
Third Place - City Administrator’s Office

While conducting the foregoing at the City Government Level, the first (1st) edition of the Search for Pinakamaanyag Nga Barangay was also held. Actually, it used to be a search for the most outstanding barangay in the City, the focus of which was more on governance processes. However, with the emergence of the Isla Nga Maanyag Management Program, such search was then premised upon this undertaking so that this time the Program’s components were incorporated in the evaluation process. In this regard, for 2008, the following Barangays were declared as winners thereof with the following particulars:

First Place - Mambago B, Babak District
Second Place - Bandera, Kaputian District
Third Place - Guilon, Samal District

Relative to the foregoing, the City General Service Office Landscaping Management Team had started the implementation of the Landscaping Technology Transfer Project. Conduct of consultation is underway with the different Barangays being beneficiaries of this undertaking.

Support Measures

In order to enjoin all the stakeholders to take part in the Program implementation with emphasis on environmental development and management endeavors specifically those that concern waste management, beautification and cleanliness and orderliness among the households, an Ordinance amending City Ordinance No. 28-2000 where the concept of “Tungod Ko, Limpyohon ug Paanindoton Ko” was integrated was passed by the Sangguniang Panlungsod. Such measure is expected to pave the way for massive participation among the stakeholders that would ensure the attainment of the Program goal in the immediate future.

Moreover, as one of the strategies in the implementation of the Program, the “adopt-a-barangay strategy” had been conceptualized where the different Local Offices were required to adopt two (2) Barangays upon which they are expected to:

• Provide assistance in terms of the concerned stakeholders’ compliance to the criteria for judging related to the Search for Pinakamaanyag nga Barangay;

• Act as counselor of Barangays they are collaborating with in so far as IMMP implementation is concerned and other related concerns as maybe deemed necessary;

• Immerse themselves whenever possible with the constituents of concerned Barangays and take part in their development activities; and

• Other activities as maybe considered necessary to promote a very workable collaboration among them.

With the foregoing, the Sangguniang Panlungsod adopted this strategy through Resolution No. 577, series of 2008 with the purpose of establishing collaborative efforts between and among the Local Offices and the stakeholders at Barangay levels.

Insights Gained from the Implementation of the Program

In the course of the Program implementation, various insights had been gained which in a way are of great significance in terms of how to further improve the concept. These are as follows:

• The people who attended the orientation activities came from all walks of life; the poor, the middle-income and the rich. As such, they share the same interest, that is, how can they contribute in making this “isla” become “maanyag”.

• The people found the Program as one of the avenues for them to communicate their problems without reservation. The fact is that they share these intimately to the advocacy personnel because the way the orientation had been carried out, it opened up an opportunity for them to talk about their problems openly without hesitation. The Orientation activities at Purok levels were done through workshops. From these activities, the problems being experienced by the people just emerged naturally.

• A ray of hope emerged among the people in the countryside, that although not much of their needs had been met, yet the government after all had not forgotten them as shown by the presence of the Program advocacy personnel who spent their time with them sharing about the whole thing that the government wants to happen in this “Isla Nga Maanyag”.

• Majority of the people are enthusiastic about taking part in the implementation of the Program, only they want to see the government to manifest in real terms on the things that it wants the people should do. In other words, the government should lead by example on what it is advocating.

Program Challenge

The greatest Program challenge is actually sectoral support and practice. This is so since it involves self transformation from being passive to active. Yet, it is a fact that such transformation process is a gigantic task. However, since all sectors in the City are deemed as stakeholders of this undertaking, it is expected that they themselves would have to exert efforts to work for such transformation process within their ranks.

The Future of IMMP

As earlier cited, the Program implementation still has a long way to go before its goal is realized. With this in mind, the implementors had identified various related activities which will help hasten such realization. These are as follows:

• Advocacy expansion for sectoral institutions;

• Holding of the third (3rd) edition of the Search for “Pinakamaanyag nga Opisina” for 2009 and second (2nd) edition of the Search for “Pinakamaanyag nga Barangay” with emphasis on the inclusion of randomly selected households at Purok levels in the evaluation process;

• Institutionalization of the Adopt-A-Barangay Strategy;

• Establishment of Barangay Models;

• Conducting of an Island-wide Multisectoral IMMP Forum;

• Designing of IGaCoS Development Model;

• Formulation of Mechanisms for Sectoral Participation and Integration;

• Formulation and Distribution of Advocacy Materials (Fliers, handouts, documentary, etc.);

• Installation of Advocacy Structures (Billboards) in Strategic Locations; and

• Organization of the “Isla Nga Maanyag Management Movement – IMMM” where the stakeholders will be enjoined to be part of.